Examples
Examples we made ourselves, from an assistant that prepares your emails to a job sheet app for use on the go. Made-up data, not client work: they show what is possible.
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He worked very professional, very clear and great communication. Went above expectations and very happy with the collaboration.
The short answer
AI helps most with work that comes back every day: answering email, drawing up quotes, summarising meetings and looking things up in your own documents. AI prepares it, a person approves it. Custom software does the rest: everything in one place, on the go too, and secure. The examples below show what that can look like.
AI at work
Email, quotes, summaries and questions: AI prepares them from your own data, and you approve them.
Email, messages and your website form come in as one sorted list. Where possible, a draft reply is waiting, with the facts from your schedule and contracts; you approve it or adjust it.
Good for: an inbox that fills up every morning
After a visit, you type up your notes just as they come into your head. AI turns them into a draft quote in your own layout and with your own price list, and tells you what you still need to check.
Good for: quotes that eat up your evenings
After the meeting, a short summary is ready, with the decisions and who is doing what by when. You check it and send it round.
Good for: meetings where nobody knows afterwards what was agreed
Even in the evening, when the office is closed, a visitor gets an answer from your own information and picks a time straight away. The next working day, a colleague confirms the appointment.
Good for: customers who keep asking the same questions
Work instructions and agreements in one place. A new colleague asks a question and gets an answer from your own documents, with the source.
Good for: knowledge that lives in a few people’s heads
Ask it, and it looks it up in your own files. The data stays with you.
Good for: getting started with AI
Incoming invoices are read and lined up in your bookkeeping. All you do is approve them.
Good for: still retyping invoices
Everything in one place
From the job sheet on site to the portal for your clients: everyone works in the same system, and what one person enters, the others see straight away.
On site, you fill in the job sheet, with photos and the customer’s signature. In the office, it’s ready to invoice straight away.
Good for: paper job sheets
Customers, scheduling and invoices on one screen, instead of five separate programs.
Good for: too many separate programs
Your client logs in and sees for themselves how things stand: the schedule, documents, invoices and messages. That saves phone calls.
Good for: clients phoning to ask how things stand
Who works where and when, and which jobs are still open, on one screen.
Good for: a schedule that lives in one person’s head
Your stock in the stockroom and in the vans, next to what the scheduled work needs over the coming weeks. An order is ready for each supplier; you approve it.
Good for: only noticing something has run out when you need it
Clients, quotes, jobs and invoices in one place, with exactly the fields your work needs. No subscription per employee, and no tab nobody ever fills in.
Good for: software that no longer fits how you work
Webshop, calendar and bookkeeping keep each other up to date. What you enter in one shows up in the others.
Good for: too many separate programs
Secure
Where your data lives, who can get to it and what’s still left open, in plain language.
Where your data lives, who can get to it, and whether the backups are running.
Good for: showing it is secure
See per person which programs they can access, and which old accounts are still open.
Good for: losing track of who can access what
What is left open, in order of importance, and what is already closed.
Good for: systems nobody has ever tested
Frequently asked questions
Question not answered here? Ask it in the introductory call.
You talk directly to the person who builds it
30 minutes, online via Google Meet. You choose the time.
In the cooperation he's always attentive and responding quickly to questions, and communicates in a very pleasant manner.
Book a no-obligation introductory call. You tell us how you work now; we tell you honestly what makes sense.
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