Still retyping your invoices?
Invoices arrive by email, and someone enters them into the books one by one.
Short answerIncoming invoices are read and lined up in your bookkeeping. All you do is approve them.
AI & automation
Automate your admin, with AI that knows your documents
By SBS automates manual work for SMEs: an AI assistant on your own documents, invoices you no longer retype and programs that talk to each other.
Updated on
He worked very professional, very clear and great communication. Went above expectations and very happy with the collaboration.
10+
Years of experience
100+
Projects delivered
Worldwide
The short answer
Which business processes can you automate with AI?
Automation pays off most for work that comes back every week: retyping invoices, moving data from one program into another and answering the same questions over and over. By SBS builds AI assistants, integrations and automations for that, working with your own documents and the programs you already have. Everything By SBS builds stays yours.
In short
- What we do
- We build AI assistants, integrations and automations that take over the manual work.
- Who it’s for
- Business owners and SMEs who want to work smarter without losing track of their data and security.
- What we help with
- Invoices and quotes, your webshop and bookkeeping, emails with customer questions, and your own documents.
- First step
- A no-obligation introductory call. After that you get a plan in plain language, with a quote.
- Ownership
- Everything we build is yours. You’re not tied to us.
Sound familiar?
Where your week goes
If one of these sounds familiar, you’re in the right place.
Too many separate programs
You type everything in twice, and nothing talks to anything else.
Short answerOften one program can go and the rest can be linked together. Then you only type everything in once.
Looking up where something is
The question “how did it go with this client again” costs a few minutes of searching through mail, folders and phone — and that question comes round every day.
Short answerAn AI assistant looks it up in your own documents and gives you the answer, with the source.
Answering every email yourself?
The same questions every day about delivery times, opening hours and what’s included.
Short answerAn AI assistant drafts a reply from your own information. You read it through and send it.
Decision guide
Connect, automate or AI?
Not everything needs to be custom. If an existing program fits better, we say so. Click your situation.
Usually the smart move
Buy it, and we help you choose and set it up
That is usually cheaper, and you’re up and running sooner.
- We set out what you really need.
- We compare a few packages with you, honestly.
- We set it up and move your data across.
Usually the smart move
Connect
Then you never type anything in twice again.
- We look at which work you’re doing twice now.
- We link your programs together.
- You enter a customer or an invoice just once.
ExampleYour systems talk to each other
Usually the smart move
Automate
The retyping disappears, and you stay in control.
- We look at which invoices and quotes come back every week.
- We build something that reads them and fills them in automatically.
- You check and approve them.
ExampleNo more retyping invoices
Usually the smart move
An AI assistant on your own files
You know exactly where your data is and who can access it.
- Together we choose which documents the assistant may read.
- We sort out where the data is stored and who can access it.
- You ask a question and get an answer, with the source.
ExampleAn AI assistant that knows your own documents
Usually the smart move
Have it built
The system adapts to you, and it’s yours.
- We map out how you work.
- We build it in pieces, and you follow along as it takes shape.
- Everything we build is yours.
ExampleEverything in one place
He brings creativity, structure, and an in-depth understanding of the systems he recommends and implements, making him an invaluable asset.
Examples
What it can look like
Three examples we made ourselves, to show what is possible. Not client work: all names and data are made up.
He is highly skilled on the technical side and successfully translated my requirements into a functional and well-performing website.
How we work
Look first, build second
Automating something that is not right only makes it go wrong faster. So it always starts with what actually happens now.
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Introductory call
A no-obligation 30-minute call, online. You tell us how you work now and where it pinches; we tell you honestly what makes sense.
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Look
We walk through your business: which programs you use, where your data lives and where time leaks away.
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Plan and quote
You get a plan in plain language: what stays, what can go, where AI genuinely helps and what needs to be more secure. With a quote, so you know where you stand.
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Build
What we advise, we build too. You see it while it is being built, and all of it is yours.
Why this approach works
Advice from people who build it too
No report that ends up in a drawer. What we advise, we make ourselves.
Everything we build is yours
Your data and your software belong to you. You are not tied to us.
Secure from the start
Security is built in from day one, not bolted on afterwards.
Our clients
What we built, and who we built it for
Not examples but real work: click a site and you’ll see it live. From a sports shop in Den Bosch to a diving school in Thailand.
More than ten years of experience and over a hundred projects delivered, with an average rating of 5.0. By SBS is a trading name of Salomon Business Services, registered with the Chamber of Commerce under number 42051248. What we do for websites
Frequently asked questions
Before you call
Question not answered here? Ask it in the introductory call.
You talk directly to the person who builds it
30 minutes, online via Google Meet. You choose the time.
Can By SBS connect my webshop to my bookkeeping?
Yes. By SBS connects webshops, tills, calendars and bookkeeping software, so an order or invoice only has to be entered once. If a program doesn’t offer a clean integration, we look at what is possible. And if maintaining it would cost more than the problem, you’ll hear that up front.
Can invoices be processed automatically?
Yes. By SBS builds automations that read incoming invoices and line them up in your bookkeeping, and that fill in your own invoices and quotes automatically. You check and approve them, but there’s no more retyping.
How does an AI chatbot on your own documents work?
An AI chatbot on your own documents answers questions from the files you choose, with the source, so you can check where the answer comes from. By SBS builds it so that you decide which documents go into it and who may use it.
What happens to my data when AI works with it?
You decide what happens to your data. By SBS agrees with you beforehand which data an AI application gets to see, where it is stored and who can access it, and only builds once you agree. The more sensitive the data, the more carefully we choose where the AI runs. Your data always stays yours.
What does it cost to have automation built?
At By SBS, having automation built has no fixed price: it depends on how much is done by hand now and how many programs it has to work with. After a no-obligation introductory call you get a plan with a quote. You’ll hear what it costs before anything is built.
In the cooperation he's always attentive and responding quickly to questions, and communicates in a very pleasant manner.
Where do you want to start?
Book a no-obligation introductory call. You tell us how you work now; we tell you honestly what makes sense.
Prefer to write? Send a message; we usually reply within one working day.